Instructions for presenters of Oral abstract sessions

All Oral abstracts will be presented in 60-minute sessions with 4 presenters in each session. Each session will be led by a Chairperson.

Oral presentations are to be a maximum of 10 minutes, followed by 5 minutes of questions/discussion.

In order to ensure a smooth session, we kindly ask presenting authors to consider the following:

  • Session chairs have been instructed to enforce the schedule, i.e., to strictly limit the length of a presentation. We kindly ask for your understanding and for your cooperation in keeping the schedule.
  • When preparing your presentation, it is also important that you test the length of the presentation so that it does not exceed the time you have available. We do not have the opportunity to change the program and the times, we will end the session on time.

Practical information about the platform/session

Presenters, Chairs and Participants will present and participate Live via Zoom for each session.

Preparations

  • Make sure your presentation does not exceed the time available to you
  • Print out your presentation if you want to see notes or the next slide

How do I participate?

  • Shut down all other programs on your computer and keep only Zoom running
  • Log in to the zoom link before the session starts
  • The chairperson will introduce the start of each session and invite you to share your screen via zoom when it is your turn to present
  • You will share your screen and participate with video and audio
  • You will be seen in the bottom corner of the presentation

Things to think about

  • Make sure you sit in a quiet place with good light so that you are visible without shadows or anything else that disturbs. Keep the light towards you, not from behind.
  • Feel free to use a microphone other than the one built into your computer, such as a mobile headset
  • When you are presenting – Talk into the camera on the computer – then it will be the best experience for those who watch
  • Do not drink coffee/eat food during the session

How do the participants ask questions?

  • Participants will be muted during the session and will ask written questions via the chat function
  • The chairperson reads the questions and selects those that you can answer if there is time after your presentation (you as a presenter do NOT have to read the questions from the delegates)

Technical instructions

You will get an email with the Zoom link for your session. Your presentation will be live, and you need to use both camera and sound from your own computer.

Things for you to prepare at home before starting the presentation

  • Good light pointing towards your face, lamp or natural light from a window.
  • Raise your webcam. Put some books under your laptop or use a laptop stand so that the camera is strait in front of you.
  • Use a headset with a microphone to prevent unwanted noise.
  • Have a good internet connection.
Instructions for presenters of Poster abstract sessions

All poster abstracts will be presented in 60-minute sessions with ~10 presenters in each session. Each session will be led by a Chairperson.

Poster presentations are to be a maximum of three minutes (pre-recorded), contain a single slide followed by the opportunity to answer questions in a breakout room.

In order to ensure a smooth session, we kindly ask presenting authors to consider the following:

  • Ensure your presentation does not exceed three minutes, session chairs have been instructed to enforce the schedule, i.e., to strictly limit the length of a presentation. We kindly ask for your understanding and for your cooperation in keeping the schedule.

Practical information about the platform/session

Presenters, Chairs and Participants will present and participate Live via Zoom for each session.

Preparations

  • Make sure your presentation does not exceed the time available to you. It is suggested that you record it so that your face appears at the bottom of your screen.
  • Please use on of the following formats – MP4, 3gp, 3g2, M4V, WMV, AVI or MOV

How do I upload my presentation?

  • You will be sent an email from “SharePoint Online” saying “Wayne.Spratford wants to share ISBS Posters”. Open the email and follow these instructions
    • Click on the “Go To ISBS Posters”
    • Click “The new ISBS Poster Group is ready”
    • Click “Share files”
    • From here you will be able to upload your file
  • Please ensure that your name, your session and the title of your talk are contained in your file name.

How do I participate?

  • Shut down all other programs on your computer and keep only Zoom running
  • Log in to the zoom link before the session starts.
  • The chairperson will introduce the start of each session and play all the poster presentations in the designated order.
  • A breakout room for each presenter will be available for you to enter at the conclusion of your video being played. This will allow participants to ask you questions. There will be ample time at the end of the session (after all presentations have been played) for discussion in each of the breakout rooms.

Things to think about when recording your video

  • Make sure you sit in a quiet place with good light so that you are visible without shadows or anything else that disturbs. Keep the light towards you, not from behind.
  • Feel free to use a microphone other than the one built into your computer, such as a mobile headset.
  • When you are recording – Talk into the camera on the computer – then it will be the best experience for those who watch.

How do the participants ask questions?

  • Participants will able to enter the breakout room after your presentation to ask questions (you need to enter after your presentation has been played)

Things for you to prepare at home before starting the presentation

  • Good light pointing towards your face, lamp or natural light from a window.
  • Raise your webcam. Put some books under your laptop or use a laptop stand so that the camera is strait in front of you.
  • Use a headset with a microphone to prevent unwanted noise.
  • Have a good internet connection.
  • Put your face into the recording. This keeps it personal.
  • Be expressive and pretend you’re speaking to a real scientific audience when you are presenting.
 

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